ProfiBrew features

• Recipes

  Visual recipe editor with parameters (OG/FG/ABV/IBU/EBC), brew steps, BJCP styles as a template.

• Brews

  Brew life cycle from plan to packaging, link to tank, automatic creation from a recipe.

• Measurements over time

  Gravity and temperature with timestamps. Compare planned vs. actual values.

• Tanks and fermenters

  Capacities, state (free / occupied / maintenance), brewhouse occupancy at a glance.

• Brewhouse equipment

  Brewing systems with parameters, batch blending, equipment usage records.

• Partners

  Customers, suppliers and contacts in one database. Auto-fill company data from the ARES Czech business registry plus IČO/DIČ validation.

• Items and ingredients

  Malts, hops, yeast, adjuncts — with parameters used in recipe calculations.

• Mash profiles

  Reusable templates of brew steps — temperatures, durations.

• Public library

  BJCP styles + preset ingredients ready to import into your account.

• Receipts and issues

  Capture lot-specific parameters on receipt. Pick lots manually or auto-allocate via FIFO on issue.

• FIFO costing

  Inventory priced by actual purchase costs. Accurate per-batch cost.

• Material traceability

  Trace ingredient lots from supplier through brews into the finished product. Full traceability for quality management.

• Multiple warehouses

  Stock per location or object. Inter-warehouse transfers.

• Excise duty automated

  Tax movements (production, release, export, destruction), monthly customs filing with auditable evidence.

• Packaging deposits (basic)

  Basic record of returnable packaging deposits. For full packaging management see the Packaging Management add-on.

• Beer Wizard

  One wizard creates a production item + primary recipe + sales variants (bottle, can, KEG, drum).

• Orders

  Automated pricing, discounts, packaging deposits, automatic invoicing.

• Issued invoices

  Print, email delivery, variable symbol, VAT breakdown, link to the order, automatic accounting templates.

• Pricing system

  A rich set of pricing rules. Multi-tier price lists for different customer groups. Per-customer pricing. Calculation incl./excl. VAT.

• Sales opportunities

  Track new sales opportunities with a simple pipeline. Conversation history per customer, deal potential.

• Order templates

  Build templates of future orders that act as a sales forecast and as a basis for generating real orders. Significant time savings.

• Simplified documents

  Income and expense with categories, partners, status. Recurring templates for regular outflows and inflows.

• Cash desk

  Cash management with income/expense and transfer modes. Daily summary, drop-off.

• Received invoices

  Supplier invoices with VAT, due dates, matching with purchase order.

• VAT and accounting standards

  VAT payer / non-payer modes, VAT breakdown on documents, automatic accounting templates, data structure ready for export to accounting software.

• Category-based posting

  Automatic posting of income and expense by predefined category. Powers internal management reporting in ProfiBrew and serves as a source for posting in your accounting system.

• Reports

  Top customers and products, margin by product, suppliers, revenue trend. ABC analysis, CSV/XLSX export.

• Financial analysis

  P&L with drill-down to source documents. Monthly / quarterly / annual view.

• Business overviews

  Dashboard widgets for top customers, products, suppliers, revenue/cost/profit trend.

• Planning board

  Visual projection of production and sales over time. What to brew when and how much to keep in stock.

• Stock projection

  Forecast of finished-goods stock based on production plan and sales projections.

• Auto-planning

  Deterministic conflict resolution, scheduling missing batches based on sales forecast.

• What-if scenarios

  Simulate alternative plans without affecting production data. What if we move a brew to this tank and add one more brew?

• Packaging units

  Packaging catalog (KEG 30L, KEG 50L, 0.5L bottle, 20×0.5L crate…) with parameters and deposit.

• Deposit account

  Per-customer deposit ledger for returnable packaging. Auto-credit on sale, auto-debit on return.

• KEG rotation

  Tracking individual KEGs (serial numbers), where each KEG is, how long it's been at the customer.

• Packaging returns

  Return workflow including credit-noting deposits. Deposit ledger balance in real time.

• Tank sensors

  Temperature, gravity, level — continuous measurement with chart view in the app.

• Alerts

  Notifications on deviations from planned values (temperature out of range, unusual rate of change).

• Measurement history

  Full history of all readings with charts. Linked to brews and specific brew phases.

• Device integration

  Standardised integration interface — a REST API ready for connecting devices.

The infrastructure and a standardised communication interface are in place. We will add connectors for specific devices over time, driven by demand.

• Delivery routes

  Route definitions with individual stops. Link to orders and shipment documents.

• Map-based planning

  Automatic route calculation based on stop order. Optimization for shortest path.

• Schedule

  Planned stop times, estimated delivery time per customer.

• Mobile driver interface

  Driver sees the route on the phone, navigation to next stop, shipment status.

• Delivery signature

  Collect signature on phone display at delivery. Record and accept payment.

• Open tabs

  Add items to an open tab, take deposits, settle deposits.

• Packaging deposits

  Auto-split sale into beer + packaging deposit. Integration with Packaging Management.

• Discounts and surcharges

  Discount or surcharge by percent or fixed amount. Flows into the receipt and the revenue.

• Receipt printing

  Simplified tax document with VAT and accounting templates.

• Customer tab history

  For a registered customer you see all previous tabs. Click into details.

• Mobile layout

  Same functionality on phone as on register. Touch-optimized.

• Barcodes (EAN)

  Scan an item's EAN and the app finds it immediately. Receipts, issues, inventory.

• ProfiBrew QR codes

  Generate QR codes for items, KEGs, batches. Print labels straight from the app.

• Fast stock operations

  Scan → pick operation (receive/issue/inventory) → confirm. No typing.

• Packaging

  Scan serialised kegs directly into a brew's packaging step — no manual entry of serial numbers.

• Packaging returns

  Scan the kegs a customer brings back. Auto-credit on the packaging deposit account.

• KEG tracking

  Scanning a KEG shows its full history — where it's been, where it is now, when it came back.

• OCR + parsing

  Text recognition + extraction of structured data (header, items, totals).

• Received invoices

  Photo of an invoice → draft received invoice with line items, VAT and categories. Works for invoices with many items.

• Simplified documents

  Cash receipts and small expenses — auto-posted as simplified documents with category and VAT.

• Low-stock watcher

  Tracks stock balances and planned brews to flag potential stockouts of materials or finished beer in time.

• Invoice due-date watcher

  Catches upcoming due dates on received invoices so you don't pay late, and on issued invoices so you don't forget receivables.

• Cash flow watcher

  Tracks the forecast of cash flow and warns when a shortfall is likely.

• Brew deviation watcher

  Detects unusual production behaviour — stalled fermentation, missed readings, phase delays.

• Material-price watcher

  Watches supplier prices for raw materials and alerts on changes that affect beer costing.

• Active monitoring

  Each agent runs on its schedule; findings collect in the dashboard and are delivered via email or in-app notification.

• Auto-transcription

  Dictate anything — AI recognizes values, units, date and context.

• Readings at the tank

  "Gravity five point six" → saved to the current batch.

• Cash receipts and dispatches

  "CO₂ purchase for 340 crowns" → cash receipt. "20 cases of Pale Ale for Pivotéka Žižkov" → dispatch with partner and lines auto-filled.

• Mobile-optimized

  Works on phone and tablet. Work at the tank, not at the computer.

• Chat interface

  Ask questions in plain English. AI understands your brewery context.

• Complex queries

  Aggregations, period comparisons, top-N, margin, profitability — no SQL needed.

• Knows your data

  AI knows your recipes, batches, customers, invoices. Answers based on them.

• Query history

  Return to previous questions, build on them, share with a colleague.

• What's included

  AI Watchers + AI Voice. AI Document Scan is separate.

• Savings

  The bundle is cheaper than the sum of individual add-ons.

• Shared budget

  Token budget pooled across services. Unused monthly balance does not roll over.

• What's included

  All three AI add-ons — Watchers, Voice, Insights.

• Maximum savings

  Best price for AI functionality vs. activating individually.

• Shared budget

  Token budget pooled across all three services. Higher limit than Essentials.

• Setup and configuration

  We'll guide you through initial setup. Plan, modules, users, roles, number sequences.

• Data migration

  Transfer data from Excel or another system — partners, items, stock balances.

• Training

  Online or on-site training for your team. By module, based on actual needs.

• Consulting

  Process consulting — how to set up ProfiBrew to fit your operation.